Policy Compliance and Sign Off Automation Online System

With workplace and regulatory compliance becoming more and more important, ensuring that staff have read and understood organisation's policies and procedures is a priority. Sending them by email doesn’t provide a robust audit trail to show compliance. That’s why you need WorkWize from EssentialSkillz, a smart system that helps to automate policy rollout and provide a full audit trail.

1. CREATE / UPLOAD

Create a Policy Sign Off with our intuitive online editor

2. ROLL IT OUT

Roll out to employees by job role, location or organisation structure.

3. TRACK COMPLIANCE

Track who has and who has not complied using the Compliance Dashboard

Simple Creation

We provide you with simple tools to edit the template, add training content if required and even add a test to check understanding, so you can easily roll out new policies with just a few clicks

Automatic distribution

Use the system to select by job role, region, department – any way you want to group people. The system sends automated emails and reminder emails letting people what they need to do and when

Full Audit Trail

From the moment you create the policy, our system tracks all events, so you have a complete picture of compliant and non compliant employees in your organisation

CREATE – ROLL OUT

New or existing policies rolled out in minutes

Our user friendly tools help to streamline the whole policy creation and distribution process. You don’t need to recreate your existing documents or move them from your secure servers. Just login to our system and use our template to create a beautiful page – then either upload your policy, or link to it. Employees can then be automatically issued with the policies relevant to their job role and sent an email from the system letting them know what they need to do. The employees login, view the policies and then apply an electronic signature to confirm their understanding, acceptance and adherence to the policy. A full audit trail including the electronic signatures is stored in our comprehensive management software. Simple.

REPORT – COMPLY

Comprehensive Compliance Reporting

The powerful WorkWize reporting suite provides a top down view of reporting – you can drill in to any part of the organisation and use custom fields to organise your data. Every report is dynamic, so from a Compliance report for the whole organisation, you can be looking at an individual compliance record of an employee in just a few clicks. Configurable reports give the flexibility to look at your compliance data the way you need to.

Compliance Dashboard
KPI Reports
Configurable Reports
Dynamic Reporting
Export data from reports
Email employees directly from reports

INTEGRATE – AUTOMATE

Workwize Can Connect To Your Systems

Using our established integration solutions, WorkWize can pull employee data from your existing systems so you don’t have to maintain another database and manually send policies to new employees. We can also push data back into your systems if you wish, so that compliance can be tracked in your HR or management system. Long story short, the whole process is automated to create “Closed Loop Compliance”, where your policies are automatically rolled out to the people that need them, when they need them – even for periodic sign off.

USE

WorkWize Works on Any Device

You can administrate WorkWize from any device. If you need to amend the settings or update employees' details on the go, you can do it. More importantly employees can go through the Sign Off process on any device, so if you have employees based in the field the process will be just as fast.

COMPARE

WorkWize: The Efficient Solution

There are many ways to roll out your policies and keep compliance across the whole organisation.
WorkWize is the only one that really works!

Funcionality	WorkWize	Email	Notice Board
Policy delivered directly to employee	✔	✔	-
Confirmation with digital signature	✔	-	-
Automated roll out of polices	✔	-	-
Comprehensive Compliance Reporting	✔	-	-
Integration with HR systems	✔	-	-
Integration with Compliance eLearning	✔	-	-

With WorkWize you can deploy any policy in less than 10 minutes

Take up the challenge!

ABOUT US

We're Experts in Compliance

EssentialSkillz is a leading global supplier of online compliance solutions. Established in 2001, EssentialSkillz has offices in the UK, US and Ireland and is recognised as a market leader for compliance training and sign off.

250 000

Users

+400

Blue Chip Customers

Retention Rate

95%

Secure

100%

Free Trial

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WorkWize, the next generation policy distribution system
improves your compliance.

We’re proud to be the choice for some of the leading organisations across the globe. We have clients in all sectors - from universities, manufacturers, retail, construction, financial and leisure.